Constitution

1 TITLE

1.1 The Club shall be called Quixote Cabaret Club and Bar (QCCB), hereafter to be referred to as “the Club” or simply “QCCB” (and shall be loosely affiliated to the Avalon Village)

2 PURPOSE

2.1 To provide a cabaret stage, free bar and communal camping facilities at the annual Burning Man Event (held in the Black Rock desert, Nevada, USA).

2.2 To guide, nurture and protect the more permanent community created by the Burning Man culture via the organization of related events and propagation of related information.

3 NON-DISCRIMINATION

3.1 QCCB does not discriminate on any basis for purposes of membership, operations, activities, policies, and/or practices.

4 NON-PROFIT MAKING

4.1 Any funds levied from direct membership, donation, fund-raising activities or other will be used directly and solely for the purposes of members attending, organizing and running the QCCB camp at Burning Man or related events. Any surplus of funds after major events will redistributed to members.

5 MEMBERSHIP

5.1 Membership of the Club shall be open to any person donating the requisite joining/annual fee as determined by the Annual General Meeting of the Club Members.

5.2 Members will be requested to contribute to the organization and running of the Quixote camp.

5.3 Membership is not a requirement for participation in club meetings or other events.

5.4 There shall be one class of membership available:

5.4.1 Full Member

6 OFFICERS

6.1 The Officers of the Club shall be as follows:

Chairperson}
Secretary }- Executive Officers
Treasurer }

7 ELECTION OF OFFICERS

7.1 All Officers shall be elected at the Annual General Meeting of the Club, from, and by, the full Members of the Club.

7.2 All Officers are elected for a period of one year, but may be re-elected to the same office or another office the following year.

8 OPERATIONS

8.1 QCCB will hold an Annual General Meeting in the spring at a date arranged by general discussion between members on the QCCB Yahoo group. Once agreed, the AGM date and agenda will be published on the QCCB Yahoo group no less than 14 days prior to the meeting. The Annual General Meeting will at very least receive the club accounts, elect officers for the forthcoming year and consider any alteration to this constitution.

8.2 QCCB will then hold club meetings at regular intervals in the run up to a major burning man event at a schedule decided by the current membership.

8.3 The date of each subsequent meeting will be decided by members at the preceding meeting, The date and previous meeting minutes will then be published by the secretary or other on the QCCB Yahoo group no less than 7 days prior to the meeting.

9 VOTING PROCEDURES

9.1 All club decisions requiring a vote (including elections, changes in club meeting times, amendment of this constitution, and other major issues) are decided by a simple majority vote of all members present at the meeting. Votes must be announced to the club at least one week in advance, both at the previous meeting and over the QCCB Yahoo group. Elections for club officers will be held each year at the Annual General Meeting.

9.2 The duties of the members attending each meeting shall be:

9.2.1 To control the affairs of the Club on behalf of the Members.

9.2.2 To keep accurate accounts of the finances of the Club through the Treasurer. These should be available for reasonable inspection by Members and should be prepared before every Annual General Meeting. The Club shall maintain a bank current account and the following Officers shall be authorised to sign Club cheques: the Chairperson; Treasurer and Secretary.

9.2.3 To make decisions on the basis of a simple majority vote. In the case of equal votes, the Chairperson shall be entitled to an additional casting vote.

 

9 ALTERATIONS TO THE CONSTITUTION

9.1 Any proposed alterations to the Club Constitution may only be considered at an Annual or Special General Meeting, convened with the required written notice of the proposal. Any alteration or amendment must be proposed by a Full Member of the Club and seconded by another Full Member. Such alterations shall be passed if supported by not less than two thirds of those Full Members present at the meeting and voting, assuming that a quorum has been achieved.

An abstention shall be recorded but shall not count as a vote.

10 DISSOLUTION

10.1 If at any General Meeting of the Club, a resolution be passed calling for the dissolution of the Club, the Secretary shall immediately convene a Special General Meeting of the Club to be held not less than one month thereafter to discuss and vote on the resolution.

10.2 If at that Special General Meeting, the resolution is carried by at least two thirds of the Full Members present at the meeting and voting the General Committee shall thereupon, or at such date as shall have been specified in the resolution, proceed to realise the assets of the Club and discharge all debts and liabilities of the Club. Abstentions shall be recorded but shall not count as a vote.

10.3 After discharging all debts and liabilities of the Club, the remaining assets shall be paid or distributed amongst the Full Members of the Club as appropriate.